Privacy Policy – Property Records USA

Last Updated: April 2026

Property Records USA (“we,” “us,” “our,” “Company,” or “Site”) is committed to protecting your privacy and ensuring you have a positive experience on our website. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website at property-recordss.org/ (the “Site”) and use our services.

Please read this Privacy Policy carefully. If you do not agree with our policies and practices, please do not use our Site. Your use of Property Records USA signifies your acceptance of this Privacy Policy.

1. Information We Collect

Information You Provide Directly to Us

Property Search Queries

When you search for property records on Property Records USA, we process your search terms in real-time to find matching property records. Your search terms may include:

• Property address or street name
• Property owner name
• County or geographic location
• Parcel ID or account number
• ZIP code

Important: We do NOT store your search history. We do NOT save the properties you search for. We do NOT connect searches to your identity. Each search is processed in real-time only and not retained in our database.

Contact Form Information

When you submit our contact form, we collect:

• Your full name
• Your email address
• Your phone number (if you choose to provide it)
• Your message content
• The timestamp of your submission
• Your geographic location (if your browser shares it)

Account Information (If You Create an Account)

If you create a user account, we collect:

• Username or email address
• Password (stored in encrypted form)
• Account creation date and time
• Account preferences and settings
• Account activity log
• Password reset information

Correspondence

We keep records of any correspondence between you and Property Records USA support team, including:

• Support tickets and inquiries
• Problem reports
• Feature requests
• Feedback and suggestions
• Email exchanges

Information Automatically Collected When You Visit Our Site

Device Information

• Device type (computer, tablet, smartphone)
• Operating system and version
• Browser type and version
• Screen resolution
• Device identifier or unique device ID
• Mobile device information

IP Address and Geographic Location Data

• Your Internet Protocol (IP) address
• Approximate geographic location (city and regional level only, not precise)
• Internet Service Provider (ISP) information
• Connection type (broadband, mobile, etc.)

Browsing Activity and Behavior

• Pages visited on our Site and time spent on each page
• Links clicked and features used
• Referring website or search query that brought you to our Site
• Exit pages (where you went after leaving our Site)
• Scroll depth and user interactions
• Search queries entered (for Site search feature)
• Error pages encountered
• Navigation patterns

Cookies and Tracking Technologies

• Session cookies (temporary, deleted when you close browser)
• Persistent cookies (stored longer-term)
• Web beacons and tracking pixels
• Local storage and similar technologies
• Analytics data via Google Analytics
• Advertising tracking cookies

See our Cookie Policy for complete details about cookies and tracking technologies we use.

2. How We Use Your Information

Service Delivery & Functionality

• Processing and fulfilling your property record searches
• Providing access to public property records
• Creating, maintaining, and managing your account (if applicable)
• Responding to your inquiries and support requests
• Sending you administrative updates and security alerts
• Confirming your requests and processing transactions
• Providing the services you’ve requested

Site Improvement and Analysis

• Analyzing how users interact with the Site
• Understanding which features are most popular and useful
• Identifying technical issues, bugs, and errors
• Improving Site functionality and user experience
• Testing new features and design changes
• Creating aggregated, anonymized analytics reports
• Understanding user behavior patterns
• Optimizing website performance

Security and Fraud Prevention

• Detecting and preventing fraud, abuse, and unauthorized access
• Protecting against malware, viruses, and security threats
• Maintaining security of the Site and user data
• Investigating suspicious or malicious activity
• Complying with security standards and legal requirements
• Protecting intellectual property rights

Communication

• Responding to your support requests and inquiries
• Sending requested information or documents
• Notifying you of changes to our policies or services
• Sending security alerts or breach notifications
• Sending administrative messages (account updates, etc.)
• Service announcements

Marketing and Promotional Communications (Only With Your Consent)

• Sending marketing emails about new features or services (only if you opt-in)
• Announcing special promotions or offers (only if you opt-in)
• Sharing educational content about property records (if you’re subscribed)

Important: You can opt-out of marketing communications anytime by clicking “unsubscribe” in any email or by contacting us.

Legal Compliance

• Complying with legal obligations and court orders
• Enforcing our Terms of Service and other agreements
• Protecting our legal rights and those of other users
• Responding to government requests and law enforcement
• Defending against legal claims

3. Information Sharing & Disclosure

We Do NOT Sell Your Personal Information

Property Records USA does not sell, trade, or transfer your personal information to third parties. This is a core commitment to your privacy. We will never sell your data to marketing companies, brokers, or any other third party, regardless of circumstances.

When We May Share Information

We may share your information only in these specific, limited circumstances:

Service Providers

We may share information with third-party vendors who help us operate the Site and deliver services, including:

• Web hosting providers (store and deliver our Site)
• Email service providers (send confirmation and transactional emails)
• Analytics providers (Google Analytics, track site usage)
• Payment processors (process payments if applicable)
• Customer support platforms (help manage support tickets)
• Data backup and security providers (protect our data)
• Site monitoring and performance services

All service providers are contractually bound by strict confidentiality agreements. They can only use information as necessary to provide services to us. They cannot use your information for their own marketing or other purposes.

Legal Requirements & Law Enforcement

We may disclose your information when required by law or when we believe in good faith that disclosure is necessary to:

• Comply with legal obligations, court orders, or subpoenas
• Respond to government requests or law enforcement inquiries
• Enforce our Terms of Service and other agreements
• Protect our rights, privacy, safety, or property
• Protect the rights, privacy, safety, or property of users or the general public
• Prevent or investigate illegal activity or fraud
• Respond to claims of illegal activity

We will disclose only the information legally required and will notify you when legally permitted to do so.

Business Transfers or Reorganization

If Property Records USA is involved in a merger, acquisition, bankruptcy, reorganization, or sale of assets, your information may be transferred as part of that business transaction. We will provide notice of such changes and any choices you may have regarding your information.

Aggregated and De-identified Information

We may share aggregated, anonymized information that cannot identify you, including:

• General traffic statistics and usage patterns (aggregate level)
• Popular searches and features (without connecting to individuals)
• Demographic trends (anonymized and aggregated)
• Research findings and studies
• Industry benchmarking data

4. Data Security

Property Records USA implements comprehensive, industry-standard security measures to protect your information from unauthorized access, alteration, disclosure, or destruction:

Technical Security Measures

• HTTPS/SSL Encryption: All Site traffic is encrypted using HTTPS/SSL technology
• Secure Servers: Data stored on secure servers with firewalls and intrusion detection systems
• Access Controls: Limited access to personal information (staff only when necessary)
• Password Protection: Accounts protected with encrypted passwords
• Regular Security Audits: Periodic security testing and vulnerability assessments
• Data Minimization: We collect only necessary information

Organizational Security Measures

• Employee Training: Staff trained on data protection, privacy, and security
• Confidentiality Agreements: All employees sign confidentiality agreements
• Security Policies: Comprehensive internal security policies and procedures
• Incident Response: Procedures to address security breaches

Important Security Disclaimer

While we use reasonable and industry-standard security measures, no online system is 100% secure. We cannot guarantee absolute security of your information. By using Property Records USA, you accept this inherent risk. If we become aware of a security breach affecting your information, we will notify you as required by law.

5. Cookies & Tracking Technologies

Property Records USA uses cookies and similar tracking technologies to enhance your experience, maintain security, and understand how you use our Site. We use them for:

• Remembering your preferences and settings
• Maintaining your login session
• Analyzing how you use the Site (analytics)
• Tracking the effectiveness of advertising
• Preventing fraud and maintaining security
• Delivering personalized content and features

Types of Cookies We Use

Essential Cookies (Required): Necessary for Site functionality, login, and security. You cannot disable these without affecting Site functionality.

Analytics Cookies: Track usage patterns via Google Analytics. You can disable in browser settings.

Advertising Cookies: Show relevant ads. You can opt-out through Google Ads Settings.

Preference Cookies: Remember your choices and settings.

See our Cookie Policy for complete details about managing cookies.

6. Third-Party Websites & Services

Property Records USA links to county assessor offices, government agencies, and other third-party websites. We are NOT responsible for their privacy practices or content.

When you click to a third-party site:

• You leave Property Records USA and enter that third party’s website
• That website’s privacy policy applies (not ours)
• We are not liable for their practices or content
• Always review their privacy policy before providing any information

7. Children’s Privacy

Property Records USA is not directed to children under 18 years of age. We do not knowingly collect personal information from minors.

If we become aware that a minor has provided personal information to Property Records USA, we will delete it promptly. If you believe a child has provided information, contact us immediately at privacy@property-recordss.org.

8. Your Privacy Rights & Choices

Right to Access Your Information

You have the right to request what personal information we have collected about you. Submit a request to privacy@property-recordss.org.

Right to Correct Your Information

You can request that we correct inaccurate or outdated personal information. Email privacy@property-recordss.org with details.

Right to Delete Your Information

You have the right to request deletion of your personal information, subject to certain legal exceptions. We will delete your data unless we must retain it for legal or legitimate business reasons.

Right to Opt-Out of Marketing

Unsubscribe from marketing emails by clicking “unsubscribe” in any email, or email privacy@property-recordss.org.

Cookie Control & Do Not Track

Manage cookies through your browser settings. Most browsers allow you to disable cookies or receive notifications when cookies are set. We honor Do Not Track (DNT) signals where technically feasible.

9. California Privacy Rights (CCPA/CPRA)

If you are a California resident, you have specific privacy rights under the California Consumer Privacy Act (CCPA) and California Privacy Rights Act (CPRA):

Your California Rights:

• Right to Know: Right to know what personal information is collected about you and how it is used
• Right to Access: Right to access the personal information we have collected
• Right to Deletion: Right to request that we delete your personal information
• Right to Opt-Out: Right to opt-out of the sale or sharing of your personal information (we don’t sell it, but you have this right)
• Right to Correct: Right to correct inaccurate personal information
• Right to Non-Discrimination: We will not discriminate against you for exercising your privacy rights

How to Exercise California Rights:

Email privacy@property-recordss.org with:

• Subject line: “CCPA Request”
• Your full name
• Your address
• Your specific request (access, deletion, correction, opt-out)

We will respond within 45 days or as required by law.

10. European Union & GDPR

If you are located in the European Union, United Kingdom, or other GDPR-regulated regions, you have specific rights to your personal data:

Your GDPR Rights:

• Right to Access: Right to access your personal data
• Right to Correction: Right to correct inaccurate data
• Right to Erasure: Right to be “forgotten” (deletion)
• Right to Restrict Processing: Right to restrict how your data is processed
• Right to Data Portability: Right to receive your data in portable format
• Right to Object: Right to object to processing
• Right to Withdraw Consent: Right to withdraw consent anytime

Legal Basis for Processing:

We process personal data based on:

• Your Consent: When you provide information or use our Site
• Legitimate Interests: Maintaining Site security, preventing fraud, improving services
• Legal Obligation: Complying with laws
• Contract Performance: Providing services you’ve requested

GDPR Requests:

Email privacy@property-recordss.org with:

• Subject line: “GDPR Request”
• Your full name
• Your address
• Your specific request

We will respond within 30 days or as required by law.

11. Data Retention

We retain information only as long as necessary to provide services and fulfill legal obligations:

• Search Queries: NOT stored or retained (processed in real-time only)
• Contact Form Submissions: Retained 1 year unless longer required by law
• Account Information: Retained until account deletion
• Support Correspondence: Retained 2 years for reference
• Analytics Data: Google Analytics retains up to 26 months (default setting)
• Cookies: See Cookie Policy for retention periods
• Legal Records: Retained as required by law (typically 7 years)
• Server Logs: Retained 90 days

12. International Data Transfers

If you are located outside the United States, your information may be transferred to, stored in, and processed in the United States. U.S. data protection laws may differ from your country’s laws. By using Property Records USA, you consent to such transfers and processing.

13. Third-Party Links

Property Records USA may contain links to third-party websites for your convenience. This Privacy Policy applies only to Property Records USA. When you click a link to a third-party site, that site’s privacy policy applies. We are not responsible for third-party privacy practices.

14. Changes to Privacy Policy

We may update this Privacy Policy at any time without prior notice. Changes are effective immediately upon posting to the Site. Continued use of Property Records USA constitutes your acceptance of the updated Privacy Policy.

If we make material changes that significantly affect how we use your information, we will notify you via email (if you have an account) or prominent notice on the Site before implementing the changes.

15. Contact Us

For privacy questions or to exercise your rights:

Email: privacy@property-recordss.org

Subject Line: Include “Privacy Inquiry,” “CCPA Request,” “GDPR Request,” or as appropriate

We will respond to all privacy requests within 30 days or as required by law.

Data Protection Officer (EU): dpo@property-recordss.org (if applicable)

16. Our Privacy Commitment

Privacy is fundamental to Property Records USA. We are committed to:

• Transparent, ethical data practices
• Protecting your privacy rights
• Never selling your personal information
• Complying with all applicable privacy laws
• Responding promptly to your privacy concerns
• Maintaining industry-leading security standards

By using Property Records USA, you accept this Privacy Policy.